Apartment Inspection Checklist

What to look for when viewing an apartment to rent

When looking for the ideal apartment, it's important to carefully examine the unit. Ask questions, test the utilities, speak to other residents, and meet with the landlord to identify potential issues. This will help you ensure that the space suits your lifestyle. You’ll also have all the information you need when comparing tenant and renter insurance quotes. But, before you compare quotes, you need to choose a unit.

This blog will share helpful insights into what to look for when viewing an apartment for rent.

Three main takeaways for comparing apartments:

• Preparation is key when viewing apartments to rent—take the time to gather questions and schedule a viewing time with the landlord or unit owner.
• Spend the time doing a thorough check of the unit and building—you’ll want to ensure plumbing and electrical work, look for pest damage, and get a feel for the layout.
• Visiting before you sign the dotted line can help minimize disputes and help you choose if the unit and neighbourhood are suited to your needs.

Why should a tenant take the time to inspect the unit before signing an agreement?

Never lease an apartment sight unseen. Before you sign a lease, be sure to schedule an apartment inspection. This allows you to ensure the place is right for you, assess the quality of utilities, and inspect the location.

Here are some key reasons why you should inspect a rental unit before signing the dotted line:

• Identify potential issues: When inspecting the apartment, you can identify existing problems such as water damage, faulty appliances, pests, or structural issues. This helps them avoid surprises after moving in and address concerns with the landlord upfront.
• Ensure safety: It is vital to ensure that the apartment has functioning smoke detectors, secure locks, and proper ventilation. An inspection allows time to confirm that the space meets safety standards and reduces the risk of hazards.
• Assess condition and cleanliness: A clean and well-maintained apartment reflects a responsive landlord, while a neglected unit may lead to a less pleasant living experience.
• Prevent disputes: Conducting a thorough inspection before moving in helps to document the apartment's condition, protects them from being blamed for pre-existing damage when moving out, and avoids disputes over security deposits.
• Check that everything works: Before moving in, ensure that essential systems like plumbing, heating, cooling, and electrical outlets are working properly to prevent inconveniences.
• Evaluate if it meets your needs: Renters generally have unique preferences. An inspection helps them decide if the space suits their lifestyle, considering storage, natural light, and layout.
• Visit the neighbourhood: Viewing the apartment in person allows you to assess the surroundings, noise levels, safety, and overall vibe to ensure they match your preferences and daily needs.
• Negotiate lease terms: During the inspection, you can negotiate better lease terms if issues are found, such as repairs, reduced rent, or other concessions before signing the agreement.

What to check for when renting an apartment

Before committing to an apartment, it's important to thoroughly inspect the unit. Here's a checklist for viewing a rental:

General apartment condition

• Walls and ceilings: Check for cracks, water stains, mould, or any signs of damage. Fresh paint may conceal issues, so inquire about recent repairs.
• Flooring: Inspect for scratches, stains, or warping, especially in wood or laminate flooring. Ensure carpets are clean and not excessively worn.
• Doors and windows: Ensure all windows and doors open, close, and lock properly. Check for drafts and cracks in windowpanes and ensure functional locks.
• Lighting: Test all light fixtures, ensure all switches work and check for poor lighting. Flawed electricals can lead to future problems.
• Ventilation: To prevent mould and mildew, ensure proper airflow and ventilation in all rooms, including the kitchen and bathroom.

Kitchen

• Appliances: Inspect the stove, oven, refrigerator, and dishwasher for any issues. Test to ensure they function properly and check for unusual sounds or odours.
• Cabinetry and countertops: Open all cabinets and drawers to ensure they’re in good condition. Look for signs of pests, water damage, or wear.
• Sink: Run the water to check pressure and drainage. Look for any leaks under the sink.

Bathroom

• Toilet: Flush to ensure it works properly – look for leaks or slow drainage.
• Sink and shower/bathtub: Run the water in both faucets to check pressure, temperature, and drainage. Look for any signs of leaks or damage from water.
• Ventilation: The bathroom should be equipped with an exhaust fan or a window to prevent excess moisture from accumulating.
• Tile and grout: Inspect the tile for cracks and the grout for mould or mildew.

Heating, cooling, and electrical systems

• Thermostat: Test to ensure it’s responsive and properly controls the temperature.
• Heating and cooling units: If the apartment has air conditioning or heating units, ensure the HVAC systems work efficiently. Ask how old the system is and when it was last serviced.
• Electrical outlets: Bring a small device to test that all outlets are functioning. Ensure there are enough outlets in each room to suit your needs. Find out what type of electrical system is in the building.

Safety and security

• Smoke and carbon monoxide detectors: Ensure smoke detectors are installed and working. Also, check for a carbon monoxide detector, especially if the apartment has gas appliances.
• Locks: Ensure all exterior doors and windows have functional locks.
• Fire escape/exits: Know the location of the nearest fire exits and check if windows can be used as an escape route in an emergency.

Lease and landlord

• Terms of the lease: Go through the lease agreement meticulously. Understand policies about rent increases, maintenance responsibilities, and any clauses that could impact your stay.
• Utilities: Ask which utilities are included in the rent (such as water, heat, and electricity) and inquire about your responsibilities.
• Maintenance: Clarify who handles repairs and the expected turnaround time for issues.
• Previous tenants: If possible, inquire about previous renters and the reasons for their departure to gain insights into the property management.

Neighbourhood and building amenities

• Noise levels: Pay attention to noise levels in the building and surrounding areas, especially if the unit is near busy streets or public spaces.
• Parking: If parking is important to you, confirm whether it’s included and if there are any associated fees or restrictions.
• Laundry facilities: If the unit doesn’t have in-suite laundry, check for the availability, cleanliness, and cost of shared laundry facilities.
• Common areas: Inspect shared areas like hallways, lobbies, and outdoor spaces for cleanliness and upkeep.

What to bring to an apartment viewing

Being prepared will help you make an informed decision when visiting an apartment. Here are five items to bring:

1. Notebook and checklist: You can jot down details, take notes, and create a checklist of important property features to compare later.
2. Measuring tape: To measure spaces for furniture placement or see if your larger items (like a couch or bed) will fit through doorways, hallways, and into rooms.
3. Camera or smartphone: These are for taking pictures or videos, helping you remember the layout and condition of the apartment, and allowing you to review details later.
4. Questions list: Ask the landlord or agent questions about rent details, utility costs, lease terms, and maintenance policies. This ensures you're well-informed about important aspects.
5. ID and application documentation: If you're interested in the apartment, some landlords require identification or even a completed rental application on-site. Be prepared with your ID, proof of income, and references, just in case.

Questions to ask when renting an apartment

Before signing a rental agreement, it's important to ask the right questions to fully understand the terms of the lease, your responsibilities, and what to expect. Here are some questions to ask:

• What is the rent, and can it increase during the lease?
• Are utilities included, or what are the estimated costs?
• Is there a security deposit or additional fees?
• When is rent due, and what happens if I'm late?
• What is the lease length, and are there penalties for breaking it?
• Who handles maintenance, and what’s the process for repairs?
• What appliances are included, and what is their condition?
• What is the heating/cooling source and its efficiency?
• What is the pet policy, and are there any restrictions?
• Are there security measures, and what are the noise concerns?
• How is trash/recycling handled, and are there laundry facilities?
• Is high-speed internet/cable available, and what are my responsibilities?
• Can modifications be made to the apartment?
• Are there any pest or environmental hazards, and are smoke detectors installed?
• When can I move in, and what is the move-out process?

Find a better rate for your apartment

If you’re a renter, it's best to shop and compare tenant quotes to find the lowest rate and a customized policy that fits your needs. Get started with our brokers today!

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Take the time to do a thorough inspection before you rent an apartment

When renting an apartment, it’s essential to do more than just admire the layout and amenities. A comprehensive inspection can help you avoid expensive repairs, unexpected issues, or surprises after moving in. Use this checklist to ensure you know exactly what you’re getting into and feel confident before signing the lease.

Don’t forget to compare your options for tenant insurance before you move in!